KMAP BULLETIN: HCBS Background Check Policy

Date: 09/12/19

KMAP GENERAL BULLETIN 19148 (PDF)

Effective January 1, 2019, new requirements went into effect for conducting Home and Community Based Services (HCBS) background checks and for allowing provisional employment. HCBS background checks continue to apply to all HCBS providers including Targeted Case Managers (TCMs).

The HCBS policy details the checks that are required before an employee, paid or unpaid, can provide services to an HCBS waiver participant. The policy also details what checks must be completed before an applicant can be provisionally employed.

Biennial background checks remain unchanged from previous guidance. Medicaid funds cannot be used to pay a provider until confirmation of clear background check is received in accordance with 1915(c) waivers.

For additional details regarding the HCBS background check process, please refer to the General Policies found on the HCBS Policies page of the Kansas Department for Aging and Disability Services (KDADS) website: http://www.kdads.ks.gov/commissions/home-community-based-services-(hcbs)/hcbs-policies.

Note: The effective date of the policy is January 1, 2019.

The implementation of State policy by the KanCare managed care organizations (MCOs) may vary from the date noted in the Kansas Medical Assistance Program (KMAP) bulletins. The KanCare Open Claims Resolution Log on the KMAP Bulletins page documents the MCO system status for policy implementation and any associated reprocessing completion dates, once the policy is implemented.